Anastasia Kryzhanovska

How to Create a Custom Virtual Classroom Software for Online Teaching?


Virtual classroom software is a learning environment that supports online interactions and educational activities between instructors and trainees during training activities. Virtual classrooms can increase the value of online learning by addressing the students' needs or provide you with a platform for corporate training.

Online learning statistics

This new learning experience goes beyond the physical classroom and training centers: according to the 21st-century campus report, 61 percent of institutions offer virtual learning, and 53 percent of students have taken a class that offers virtual learning. The shared virtual space hosts many tools to aid the learning process, including a whiteboard, videoconferencing, instant messages, etc. These tools may vary from one software to another. Besides, you can build an online teaching software to support your teaching objectives with convenience and effectiveness.

How can you benefit from virtual classroom systems?

  • They are online. The courses and tutorials are hosted online, and you can decide who can have access to them. The online classroom software also allows connecting audiences and course providers from different locations.
  • They facilitate eLearning. A virtual classroom is a medium that makes delivery and consumption of educational content faster and more convenient. Blending multiple types of content (e.g., text, images, audio, and videos) is stimulating and engaging to your students. It also offers you the flexibility to personalize and tailor the experience to your students’ needs and preferences. According to, 72% of students at community colleges have completed their online courses compared to 76% for traditional courses.
  • They are useful for businesses. You can create instructor-led sessions in real-time to train your employees or provide onboarding to remote workers. You can also use it as a more convenient virtual office where remote teams can interact.

How to Choose the Best Virtual Classroom Software?

Structured classrooms led by instructors have an advantage over self-taught lessons. Virtual classrooms allow the flow of experiences from experts to the trainees, regardless of the physical location of the experts or the trainees. However, to ensure the quality of this exchange, there are multiple factors that you should consider when choosing the best software for online teaching to suit your requirements.

Video Conferencing Abilities

Video conferencing example

Video conferencing abilities are vital to such software. You aren't limited in the number of participants by the capacity of a room or lecture hall, and they can all see and hear the instructors live, similar to a face-to-face setting.

The instructor can also see the learners in real-time, which makes the class dynamic and interactive. Sure you can have separate software for video sharing, but having video conferencing abilities integrated into your virtual classroom is much more convenient (e.g., students don’t have to click through various tabs or log in to different services).

Interactive Features

It’s no secret that active learning provides better recall and value than passive learning. Your classroom software should provide the tools to engage your audience, features that prompt them to ask questions, take quizzes, or participate in discussions. Students need to have access to a raise-your-hand tool allowing them to draw the teacher's attention if they want to request clarification, for example.

Some software platforms provide a “break out” feature, which allows the instructor to break a large class into smaller groups (e.g., 50 people into 10-people groups) to conduct certain activities in the break out rooms. This is a way to increase collaboration between students or trainees.

Timed Testing Options

Testing is an important aspect of learning. It could be hard to test your students if your virtual class software does not provide you with testing options. This includes the ability to set up timed tests that time out automatically, an auto-grading system, and instant feedback to the learner with the results.

This is also useful for corporate training purposes where the continued appraisal is an integral part of each training.

Instant Communication Tools

Instant communication tools allow the instructor to promptly respond to any questions and concerns raised by the trainees. This is crucial because participants may not be eager to ask a question later after the lecture, which is a missed teaching opportunity.

These tools aren’t limited to instant text messages, but could also include file sharing, scheduling calendars, and anything else that could facilitate interaction.

Reference Modules

Some classroom software is rich with reference materials like links, notes, and appendices. When these aids are presented readily to the learners, they’ll be more eager to make use of them. Many learners don’t have the time to search for further info about the subject at hand. And a better teaching technique would be to offer them materials you know they will benefit from at certain stages of the learning.

Storage Options

For pre-recorded online courses, the software should be able to store all your data like video lectures, notes, assignments, and calendars. It should also provide trainees with the ability to download the learning materials for self-paced learning and revision.

Even in live lectures, storage options are important. You may need to record the lectures and make them available online. Your learners may need to have a rewind option to review something they missed.

Progress Metrics

Quantitatively measuring the students’ progress is one of the key parts of learning and the software also needs such an option. This can help you track the results and effectiveness of your teaching approaches.

These features are essential for a proper working virtual classroom software system. Yet, you might find that their interpretation in the existing platforms is lacking something. In this case, you can always choose to create your virtual classroom for online teaching and learning. This can be very useful, especially when you want the software to be built around your business goals and values. You can consult a web development company about the process and the prices for a project like this.

Stages of Developing Custom Virtual Classroom Software for Online Teaching

Virtual classroom software representation

If you decide to create a virtual classroom software, a great development option is hiring a technical partner or, at least, consulting them. A competent and experienced team of developers can make all the difference in the process. This will allow you to focus on your goals without being overwhelmed with technical details.

According to the mode of teaching you prefer, you can consider two types of custom virtual classrooms. One type is more basic and is useful for pre-recorded lectures and the other can handle live video streaming and live chat. Depending on the type you choose, you can create the software in one or two stages.

Stage 1. Creating software for Recorded Lectures Learning

Recorded lectures give you the ability to provide a schedule that suits a wider group of people; for example, those who are living in different time zones or have different work schedules. Students can also learn the material at their own pace with an unlimited replay option to revise the information as many times as they need.

When you consult your technical partner about developing software for online teaching that depends on recorded lectures, discuss the following functionality.

A Registration Module

This module allows you to create user registration and login forms, as well as sending confirmation emails for registration. You can also build an account page for your students to manage their profiles and notifications.

Planning and Scheduling Modules

This module allows you to schedule the learning sessions to a specific time and to plan future learning activities. With a vigorous class timetable, you can schedule repeating and one-time sessions on certain days of the week.

A Homework Checking Module

This module can help you with homework management. You can monitor assignments, quizzes, and exams. You can also add an auto-grading system to provide students with feedback and recommendations.

A Recorded Lectures Archive

This archive allows you to store all your video lectures in one place to access them easily from anywhere. You can categorize your videos into groups, add tags and info about each course.

A Payment System

This module allows you to easily process the payments for your courses. A popular online payment system like PayPal can be integrated into the software to facilitate selling live courses, lectures, and training so you can get higher revenue faster.

A Recommendation System

This system allows you to predict the learners’ needs based on their performances and preferences. By offering relevant learning resources to your audience, you have a better chance to engage them more in the learning process.

A Teachers Possibilities Module

This module provides the teacher with the tools to create effective learning opportunities for the students. The instructor can upload the teaching material and prepare for the class in advance. Other tools allow them to upload a library of data resources, and to monitor the attendance of students.

Stage 2. Creating Software for Online Streaming Learning

Live lecturers are gaining popularity over recorded lectures because they provide more chances of interaction in the classroom. This functionality helps encourage the audience to engage with the instructor and ask more questions along the way. According to this report, 39% of adults who have taken an online live class say that it’s similar in value to the traditional face-to-face format.

If you want to include online streaming to your virtual classroom software, you need to build the functionality from Stage 1 and add the following:

Video Streaming

For live sessions, your custom virtual classroom should be able to handle video streaming. The videos should be of good quality with no latency.

Live stream lecture

Online Chat

This module is also important for live lectures. It allows for instant communication between the instructor and the trainer.

Tools That Can Be Embedded Into the Software:

Besides the various modules discussed above, your software can be integrated with third-party tools that add more value to your customized software. They are well-established and tested. Here are some examples:

  • Bigbluebutton is an open-source online learning software with video and chat features, for an effective distant learning experience.
  • Zoom is an online meeting and conferencing software with a focus on training, team cooperation, and business messages.
  • GoToMeeting is an online meetings software that can be customized for your needs with built-in video and messaging options.

Best Software for Online Teaching

And last but not least, here are some great examples of existing virtual classroom software you can try out and take inspiration from before building classroom software for teachers.



Docebo is an AI-powered technology that augments learners’ experience by delivering content curation for personalization. In this single environment, you can engage your partners and customers to increase the value of their participation. All this, while automation the tiring and time-intensive tasks.


  • Cloud-based, ready to go.
  • Intuitive user interface.
  • Custom branding
  • Unlimited storage.

Tutor Room

Tutor Room

The Tutor Room comes with essential Learning Management System (LMS) features, so you can set up accounts for tutors and students, upload lessons, and schedule classes easily.


  • A headmaster dashboard to manage accounts and lessons.
  • Students and tutors can log in from any browser.



Versal is a creative way to share knowledge across your organization, for corporate training and customer product tutorials.


  • You can deliver your courses directly or embed them on other websites.
  • A single dashboard to manage courses and learners.
  • Multi-author collaboration to create courses.



Adaptiveu is a virtual classroom that can be tailored to your needs. You can use it for teaching students, training employees, or showing your customers how to use your products.


  • Easy course creation tailored to your needs.
  • Custom branding, such as unique URLs and logos for your brand.
  • Responsive design that adapts to desktops and mobiles.



Mindflash LMS creates a convenient environment for the trainers to track course progress or send automated reminders to employees who work at the office, from home, at the office, or in the field.


  • Easy-to-use.
  • Mobile responsive.
  • Custom branding, such as while labels.

Wrap Up

Virtual classroom for online teaching and learning is an integral element to today’s learning environment. Their use is booming and isn’t expected to stop any time soon. They promise a safe and convenient space for teachers and instructors to share their lectures with students and trainees.

Virtual Classroom Software can be multi-purpose. You can use it for online tutoring and teaching, employee training, hosting webinars, virtual offices, and live help desks.

With that in mind, it only makes sense to invest in this area, and create a virtual classroom software that aligns with your goals and values. The right development team like Gearheart ensures useful experience as well as the necessary skills needed to develop such a complex system. Now you know what to discuss when talking about creating the best virtual classroom software.

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